Please read the Terms of Service below - you may call Brooks Monypeny at 901-826-3629 if you have questions or concerns. Deadline for the return of a signed contract with the fee for requested space is September 15, 2010.
DATE & HOURS OF OPERATION:
October 23, 2010 10:00 am. to 6:00 pm
October 24, 2010 10:00 am. to 5:00 pm
VENDOR TERMS OF SERVICE AGREEMENT
- The vendor agrees to share 20% of gross proceeds with River Arts Fest to be paid prior to departure or within 10 business days of the closing date of the festival.
- By law the originals of all your required M&SC Health Department licenses must be displayed in your booth at all times during festival operation. The M&SC Health Department inspector comes to the festival to inspect all booths 1 - 2 hours before the event (8 - 9am). The Vendor will not be permitted to sell from his space if not in compliance with applicable State and Local laws.
- Vendors are required to schedule load in with the Festival Coordinator on October 22rd between the hours of noon and 3:00 pm. Strike begins October 24th at 5:00 pm please check out with Festival Production Coordinator to obtain approval to drive through the venue before leaving; load out must be completed not later than 8:00 pm.
- Upon leaving Sunday evening the Vendor shall remove and properly dispose of all rubbish, trash and discarded materials, including food and grease. Vendor is responsible for bringing appropriate containers for disposal and removal of such disposables. ALL GREASE MUST BE PROPERLY DISCARDED AND REMOVED FROM THE FESTIVAL GROUNDS BY THE VENDOR AND NOT PLACED INTO THE FESTIVAL’S DUMPSTER.
- The River Arts Fest Committee reserves the right to prohibit and remove the exhibit and/or sale of items that are not in keeping with the family nature of the event or which offend the moral standards of the community or are found to be causing a nuisance or disturbance by selling them at the Festival. Similarly, no unethical or unlawful practice will be tolerated.
- Police will be patrolling the area during the Festival, however neither the River Arts Fest Committee nor Experience Art in Memphis assumes any responsibility for the security of the Vendor’s property and the Vendor agrees to hold the Festival harmless in the event of loss.
- The price of all items for sale must be conspicuously visible on signs in close proximity to the Vendors space.
- No alcoholic beverages may be sold or consumed by the Vendor or their workers during their working hours.
- No smoking is allowed in the concession units due to fire and health department regulations.
- All persons, companies or organizations renting booth/concession space do so as independent contractors and not as employees or agents of the Festival or its management herein, and as such assume all responsibility for withholding taxes, Social Security, State taxes, Public liability and Worker’s Compensation Insurance and also assume responsibility for insurance coverage to, from and during the Festival and for accident or injury to himself and/or his equipment.
- Vendor may receive deliveries during Festival hours. If delivery is made between the hours of 8am - 8pm then such delivery must be scheduled in advance with the Festival Production Coordinator prior to entering the festival grounds.
- Every booth shall have a fire extinguisher designed for electrical fires and if the booth is preparing or heating food it must also have a fire extinguisher designed for grease fires. You must provide all proper extinguishers.
- Vendor must supply all set up needs such as tables, canopy, lights, proper extension cords, etc. Water and power will not be available. Vendors who provide their own generators must use quiet generators. Three wire, grounded electrical extension cords of wire gauge adequate for your electrical appliance usage must also be provided by Vendor. Vendors having such generators may share capacity with other vendors provided the connections meet Shelby County Code Enforcement requirements. Any such sharing arrangement will be between the Vendors. River Arts Fest assumes no liability and provides no warranty for the agreement between the Vendors.
- Vendors shall have at least one person running the booth at all times except persons who are running a booth alone and who may only leave their booth to use the restroom. Abuse of this rule will result in removal of your booth and forfeiture of your fees.
- Vendor shall submit with this contract proof of the following insurance coverage effective for the above date in the form of a Certificate of Liability Insurance.
a. Liability coverage of not less than $300,000.00
b. Worker’s Compensation, if available
c. It must list as an additional insured party and certificate holder
Experience Art in Memphis
for River Arts Fest
PO Box 11469
Memphis, TN 38111
Please make sure your insurance company understands our requirements because you will not be allowed to set up without the properly filled out certificate. - The vendor is responsible for reporting of any and all state and local sales taxes.
- Vendor agrees to keep the required insurance coverage and licenses active during the duration of the festival.
- Vendor is entitled to sell any non alcoholic drink with the exception of bottled water.
